Protect Files For Mac

20-04-2021 admin

Password protect your document to help prevent unauthorized access and changes. Using a password for any document that contains sensitive information helps protect and limit access to that document. You can also choose to remove personal information when saving a file. Disk Utility to password protect folders. FileVault for encrypting your entire computer. Print to PDF to instantly secure any document for sending. How to Encrypt a Folder on Mac Using Disk Utility. Disk Utility can create an encrypted file known as a disk image. It is similar to a zip file, but it utilizes the strongest Mac encryption method. There are many ways to make password protect folder or files in your mac and they are less time taking and you don’t need any advance knowledge about that. Even there are many ways which help you to protect your folder with the password in your mac. This guide helps you to protect your folder in MacBook Air, Pro and iMac. To prevent others from accessing data in your Excel files, protect your Excel file with a password. Note: This topic covers file-level protection only, and not workbook or worksheet protection. To learn the difference between protecting your Excel file, workbook, or a worksheet, see Protection.

Hide and password-protect files & folders on Mac; Hide and password-protect files & folders on Mac. #Mac #OS X / By TechieDip / / 5 min read. It is quite a usual practice to store confidential data on personal computers. And when it comes to data protection, Mac OS X offers an in-house option called FileVault that fully encrypts the startup.

Work from home has enabled a new workflow for the majority of folks. No working directly with co-workers and take coffee breaks in the office. Also, sharing sensitive documents and passing files among employees online has become a bit stressful. After all, you won’t want any third-party to get access to the latest quarterly earnings, sales report, or your hard-earned client lists. For security, add a layer of authentication on PDF files you share in Slack, Zoom, or Skype.

One can upload the PDF file to OneDrive and add an expiry time to a shared weblink. Or even better, you can add a password and limit the PDF access to a specific group of people.

Windows and macOS offer native options to password protect PDF. If you are not happy with the built-in solution, then you can always opt for a third-party app from the web. Let’s get started with Mac.

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How to Password Protect a PDF on Mac

macOS offers a capable built-in PDF solution with basic editing. Go through the steps below to add a password to PDF on Mac.

Step 1: Open PDF on Mac using the default preview.

Step 2: Tap on File in the menu bar.

Step 3: Select Export and choose PDF as the format from the following menu.

Step 4: Enable Encrypt for the file and add the Password with verification.

Select the export location and hit Save at the bottom. Now send the PDF file with others and the recipients must use the password to open the PDF file.

Use a Third-Party Solution

Both Windows and macOS are filled with excellent third-party PDF editing apps. All these PDF editing apps offer extra functions such as notes, highlighter, annotation, stamps, signature, and more.

While the Mac ecosystem has capable PDF editing apps, PDF expert came on top in our testing. We will use PDF Expert to secure a PDF file with a password on Mac.

Step 1: Download and install PDF Expert on Mac.

Download PDF Expert for Mac

Step 2: Open a PDF file using the PDF Expert software.

Step 3: Make necessary changes using all the features.

Step 4: When you are done editing the PDF file, then tap on the File in the Menu bar.

Step 5: Select Set Password.

Step 6: Add Password and verify your decision.

Go back to the original File location on Mac, and you will see the locked PDF file. After that, anyone who wants to access the file will need a password to glance at the content.

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How to Password Protect a PDF on Windows

Many users aren’t familiar with this trick. On Windows, you can simply drag and drop a PDF in Microsoft Word to make changes. We will use Microsoft Word on Windows to add a password to PDF. Go through the steps below to complete the action.

Step 1: Open File Manager on your Windows laptop/PC.

Step 2: Open the Microsoft Word app. Resize the application window and simply drag and drop PDF from the File Manager to Word.

Step 3: Word will automatically convert the PDF file into an editable interface. Make the necessary changes.

Step 4: Now tap on the File in the Menu bar. Go to Export and select Create PDF.

Step 5: Select the Export location and tap on the Options at the bottom.

Step 6: Enable Encrypt with Password, and it will ask you to add a password to protect PDF.

Use a Third-Party Tool

Microsoft Word on PC does require Microsoft 365 subscription to use the PDF functionality. If you are looking for a dedicated PDF editor on Windows, I would advise you to opt for Small PDF.

Two reasons for that. First, it’s web-based, so you don’t have to go through a standard software installation process.

Note: We strongly recommend you to avoid using web-based tools for PDF files containing sensitive information.

Second, you can purchase the subscription and use the service on other platforms such as Mac, Linux, and Chrome OS because it's web-based. Now, go through the steps below.

Step 1: Open to Small PDF site in the web browser.

Visit Small PDF

Step 2: Scroll down to the bottom, and you will see the Protect PDF option.

Step 3: Tap on it. Import the PDF file from the File manager.

Step 4: Add a password for PDF and confirm the password again.

Step 5: Select Encrypt PDF and download the file from the following menu.

You can also use the email link to email the file to your colleague directly. If you are not happy with Small PDF, you can always try the traditional PDF Editors such as PDFElements, Adobe Acrobat, or Foxit PDF.

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#security

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Secure PDF Files

It’s essential to lock confidential PDF files from others. While both Windows and Mac offer native solutions to add passwords to PDF, you can always opt for a dedicated PDF editor to unlock more functions. Which solution are you going to choose? Sound off in the comments section below.

Next up:Are you getting confused between PDF Expert and Adobe Acrobat on Mac? Read the post below to clear out your confusion.

The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.Read NextPDF Expert vs Adobe Acrobat: Which PDF Editor Is Better on MacAlso See#desktop #password

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2020-09-11 17:54:24 • Filed to: Tips of macOS • Proven solutions

You can password protect document on Mac at any moment so long as you understand the process involved. This effort ensures that your information reaches the right readers and provides editing rights to the intended individuals. Since you may store your files in different locations, making an effort to password protect file on Mac is wise since it keeps information confidential. Therefore, be open minded and learn how to lock documents on Mac, especially in various storage areas.

How to Password Protect a Document on Mac
The Best PDF Encrypt Tool for Mac

5 Tips to Password Protect File on Mac

If you want to know how to password protect a document on Mac, you need to understand various tips, especially if the file is in any of the storage areas mentioned below.

Tip 1: Encrypt Documents and Files

You may learn how to password protect a file on Mac but you may need to share it and so it will eventually leave your computer. You still need to protect the documents and files that you share. So, use Preview app, since it encrypt files like existing PDFs by adding password protection.

PDFelement is another option, since it locks documents too using passwords. Printing options can also help to encrypt images, documents and files, although it makes them PDF files.

Tip 2: Encrypt External Drives

Since you may store information on external drives, you need to learn how to password protect a document on Mac. Disk utility is a great option to encrypt if the drive is empty or not yet partitioned, then transfer the files when done. Another way is to create encrypted disk images, which add a security layer.

Tip 3: Encrypt System Data

You can password protect file Mac by encrypting system data, which means securing the Mac itself. This approach is great at preventing the unauthorized editing or access to data. There are various ways to secure your Mac like encrypting the startup drive contents using FileVault. Secure your user account using a strong password that is hard to guess to prevent bypassing FileVault protection.

You can also activate screensaver password to prevent access when Mac is on and after logging in. Setting a firmware password also protects files from being accessed through booting Mac with another startup drive.

Tip 4: Encrypt Backups

Backups are in the server or external drive. Most hackers target the documents in the backups because many people forget to encrypt them while encrypting files on Mac. Therefore, unauthorized persons do not have to target your Mac. They can go after your backups if they are not encrypted and gain access to your files.

So, ensure that you encrypt your Time Machine backups using a strong password that consists of lower and upper case characters.

Tip 5: Encrypt Distributed Files

Files are not always meant to be personal and hence can be distributed. When sending a file to another person, use iMessage since it has end to end encryption. iMessage encryption is trustworthy because even Apple cannot access the file contents. So, only you and the recipient will view the file. It is also a good option because it handles large files.

If you are distributing files to two or more Macs in an office or area occupying the same space, it is advisable to use AirDrop. This is a great solution because you will create a network with each of the recipients, which is secured by a firewall and thus encrypted. You will share the different securely with each Mac despite enabling AirDrop and being within range. AirDrop encryption works best in crowded places too.

Best PDF Encrypt Tool for Mac

The best PDF encryption tool for Mac is none other than PDFelement. This is a cost effective software that handles multiple tasks at a go and at great speed. It has a unique and simple interface that makes it usable by both beginners and professionals.

The following features explain more about the capabilities.

High security through passwords and redaction

Digital signature is available

OCR function lets you transform scanned document into editable

PDF editing feature helps you edit all the elements in a PDF file

PDF organization feature helps you organizing pages and changing page order

Find out how to password protect a file on Mac.

Exe Files For Mac

Step 1: Encrypt document on Mac

When the document is open, go to the tool bar and find the 'File' option. Click on it to get to the 'Protect' option. After selecting it a submenu will appear, where you should click on 'Encrypt with Password'.

Step 2: Set Preferences for the Password

Click on 'Permissions' and go ahead to create a permission password. It will prevent the unwanted editing of your document. If you want specific settings in Printing and Changes, you may allow. Click on 'OK' when done.

Do not forget to save the document. So go to 'File' and click on 'Save'.

Protect Files On Mac With Password

In conclusion, PDFelement will always be reliable in protecting your files using passwords. You just have to create unpredictable codes for better security.

Free Download or Buy PDFelement right now!

Buy PDFelement right now!